Job Overview
Date Posted
April 16, 2026
Expiration date
July 16, 2027
Job Description
ABOUT JOB
This position is ideal for an ambitious individual seeking to grow within a luxury hospitality organization while gaining hands-on experience in Human Resources, Operations, and Administrative Management. The Office Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of office functions across departments. This role assists in maintaining accurate records, supporting HR and onboarding processes, performing clerical duties, and facilitating communication and workflow between company locations.
Responsibilities
Work collaboratively with the Executive Assistant and Office Manager on projects as necessary.
Assist the Office Manager with office supplies inventory management.
Maintain uniform inventory and update records in the company HRIS system.
Prepare uniforms and onboarding supplies for new hires and current colleagues.
Assist the Office Manager in maintaining overall office organization and cleanliness.
Support the Executive Assistant, Office Manager, and Management Team with administrative tasks as needed.
Perform general filing and maintenance of existing files, ensuring proper organization and accessibility.
Scan, save, and upload documents and correspondence as digital files for recordkeeping in company drives and personnel profiles within the HRIS system.
Assist team members, both in-house and new hires, with HRIS system navigation, login support, password resets, and basic onboarding questions.
Update and maintain the company Birthday Calendar with all new hires and terminated employees. Manage team birthday card signing and distribution, and follow up with the Management Team regarding employee gifts.
Digitally save and organize credit card receipts in the company drive.
Receive and distribute mail and packages to appropriate departments.
Assist the Office Manager with issuing flight budgets and travel coordination as required and save/upload all related flight budget emails and attached quotes to the appropriate employee profiles in the HRIS system.
Maintain organized SOP Binders, ensuring current procedural documentation.
Manage inventory of antique service items.
Perform laminating and other office support duties as necessary.
Perform occasional company errands such as document delivery and other assigned tasks, including transportation between company locations as needed.
Cover responsibilities of Reservationist as needed.
Maintain discretion and confidentiality in all administrative tasks.
Requirements and Skills
Possess a pleasant telephone demeanor and clear speaking voice.
Excellent organizational and planning skills.
Outstanding communication and interpersonal abilities.
Reliable, trustworthy, and discreet with confidential information.
Proficient in computer applications and digital filing systems.
Warm, professional, and polished demeanor.
Strong attention to detail with the ability to multitask effectively.
Excellent written and verbal communication skills in English.
What We Offer:
Competitive salary based on experience.
Clear path for professional growth and development.
Exposure to high-level strategy and executive decision-making.
Health benefits
50% employee dining discount.
Daily family meal
2 weeks of paid time off work after 12 months of employment.
A vibrant, creative, and collaborative work environment.
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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