Job Overview
Date Posted
June 26, 2026
Expiration date
September 26, 2026
Job Description
JOB SUMMARY
We’re looking for an Office Coordinator who can keep our office running smoothly and make sure the little things never get in the way of the big things. You’ll be the go-to person for day-to-day operations: stocking supplies, managing resource calendars, handling maintenance requests, and making sure our spaces are ready for the team to do their best work.
As Office Coordinator, you’ll be the first face people meet at Atomic Semi. Your welcoming, professional, and warm presence will set the tone for the entire team. If you’re proactive, detail-driven, and thrive on keeping the office running like clockwork while solving problems on the fly and keeping things seamless, this role is for you.
What you’ll do:
Keep office operations moving: manage the front desk, own calendars, support visitors and coordinate vendor requests.
Ensure the office is stocked: including grocery orders, Monday breakfasts, weekly lunch coordination, and supply restocking. You’ll oversee our dayporter and janitorial staff, setting cleaning schedules and resolving issues quickly.
Set up and maintain the office environment — managing furniture, desks, AV equipment, and security systems.. When we open or refresh a space, you’re the one making it happen.
Mailing and logistics: handling Amazon returns, scheduling Uber couriers, and related tasks.
Plan and execute company events end-to-end, owning logistics, vendors, and follow-through.
Be the face of the office — greeting guests and candidates, ensuring every visit feels seamless from room setup to catering to last-minute logistics.
What makes you a great fit:
Detail-oriented with a knack for staying organized.
Proactive and resourceful—you spot what needs doing and make it happen.
Comfortable juggling multiple tasks without losing track.
Required experience
Vendor management or negotiation experience.
Strong written communication skills for clear, professional correspondence.
Experience as an office coordinator, office manager, or similar role
Hands-on experience setting up and managing office infrastructure — AV, hardware, security systems, and contractor coordination
Comfortable managing facilities vendors
Nice to have
Passion for nanotechnology or interest in deep tech.
Experience working at a startup or fast-scaling company.
Familiarity with tools like Slack, Google Workspace, and Notion.
Eye for workspace design and making environments feel welcoming.
Compensation Range: $67K – $82K
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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