Operations Coordinator

Job Description

JOB SUMMARY

We are seeking a highly organized, proactive Operations Coordinator to support our Executive Team. This role focuses on calendar management, meeting coordination, executive intake management, and cross-functional follow-through ensuring leadership time is protected and priorities move forward smoothly.

This role is ideal for a self-starter who thrives on coordination, clear communication, and ensuring details don’t slip through the cracks. The right candidate works well autonomously, takes strong ownership of outcomes, proactively looks for ways to contribute, and quickly learns new systems and processes.

What You’ll Do

• Own coordination of executive priorities and team operations, including managing calendars, aligning meetings with strategic priorities, and ensuring leaders are prepared with the context, materials, and decisions needed to move work forward.
• Drive meeting effectiveness across the organization by preparing agendas, gathering pre-reads, documenting decisions and action items, and ensuring clear follow-through and accountability across teams.
• Support cross-functional project coordination between teams such as Marketing and Commercial by tracking deliverables, maintaining timelines, and proactively identifying gaps, risks, or dependencies that could impact progress.
• Maintain and improve operational systems and workflows (e.g., ClickUp and other internal tools) to ensure tasks, documentation, and decisions are organized, visible, and easy for teams to execute against.
• Act as a proactive operational partner to leadership, identifying opportunities to take work off others’ plates, improving processes, and stepping in to support new initiatives as priorities evolve.

What You’ll Need

• 3–5+ years of experience in an operations, coordination, executive support, or project support role, ideally in a fast-paced or startup environment.
• Proven ability to manage complex calendars, priorities, and competing deadlines across multiple stakeholders.
• Strong organizational skills with a track record of keeping projects, meetings, and follow-ups on track across teams.
• Excellent written and verbal communication skills, with experience coordinating across internal teams and external partners.
• Experience working with collaboration and productivity tools such as Google Calendar, Zoom, ClickUp, or similar project management systems.
• Ability to work autonomously, take ownership of tasks, and proactively identify where support or coordination is needed.
• High attention to detail and demonstrated ability to handle sensitive or confidential information with discretion.

Compensation Range: $55K – $70K

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration