Personal Assistant to Director/Office Administrator

Job Description

ABOUT JOB

We are seeking an experienced and proactive Personal Assistant to support our Director in a dynamic, part-time role. This position offers flexibility, including family-friendly hours and a dedicated work-from-home component.

This is a varied and hands-on role, ideal for someone who enjoys wearing multiple hats. You will provide high-level executive support while also assisting with project coordination, vendor communication, and marketing tasks. Your contribution will be essential in ensuring the smooth day-to-day operation of the business.

We offer flexibility in engagement, with options for part-time employment or subcontracting arrangements.

Key Responsibilities

• Manage inbound phone and email enquiries, along with outbound prospect calls
• Provide executive support including calendar, inbox, and communications management
• Manage social media, website updates, and marketing communications
• Oversee invoicing and general office administration
• Maintain CRM database and accurate sales records
• Liaise with agents, vendors, and referral partners to coordinate property sales
• Support the end-to-end sales process, including:
  • Coordinating inspections and advertising campaigns
  • Managing vendor communications
  • Preparing sales documentation and weekly reporting
• Ensure tasks are completed efficiently within part-time hours while maintaining high standards
• Contribute to business development initiatives and relationship management

What You’ll Bring

• Minimum 3 years’ experience in a similar role, ideally within real estate
• Strong communication and interpersonal skills
• Excellent time management and ability to prioritise effectively in a structured part-time role
• High proficiency in Microsoft Office and CRM/digital systems
• A proactive, adaptable, and solutions-focused approach
• Strong attention to detail and sense of accountability
• Ability to work independently, including during remote work periods
• A positive attitude and eagerness to grow within the business

What’s In It For You?

• Competitive hourly rate: $40 – $50

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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