Sales Administration and Executive Assistant

Job Description

JOB  DETAILS

Key Responsibilities

Executive & Personal Assistant Support

• Provide direct administrative and personal assistance to the Director and Sales Manager
• Manage calendars, appointments, meetings, travel arrangements, and schedules.
• Coordinate Zoom/ Teams meetings and internal meetings, asset in the preparation of agendas, and distribute action items.
• Follow up on outstanding tasks and projects.
• Prepare reports, presentations, business correspondence, and meeting documentation.
• Maintain confidentiality of business and personnel information.
• Assist with ad hoc projects, research, and operational initiatives as required.
• Coordinate communication between departments, clients, suppliers, and external partners.
• Manage priority tasks and ensure deadlines are met
• Provide administrative support to sales operations.

Client & Stakeholder Management

• Build and maintain strong relationships with clients, suppliers, and business partners.
• Ensure professional and timely communication with all stakeholders.
• Coordinate approvals, project updates, and client reporting.
• Escalate issues proactively and work towards timely resolution.
• Support Senior management  in maintaining key client relationships.

Skills & Experience

Essential

• Previous experience in executive assistant, sales administration, or business support roles.
• Strong organisational and project coordination skills.
• Excellent written and verbal communication.
• Advanced Microsoft Office, Excel, and Google Workspace skills.
• Experience with Asana, CRM, and project management systems.
• Ability to manage multiple priorities and work autonomously.
• Strong attention to detail and problem-solving capability.

Personal Attributes

• Highly organised and proactive.
• Professional and trustworthy.
• Strong relationship-building skills.
• Detail-oriented and process-driven.
• Positive and collaborative team player.
• Able to work under pressure and meet deadlines.
• Demonstrates initiative and ownership of responsibilities.

   

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