Executive Assistant & Office Coordinator

Job Description

JOB DETAILS

The Executive Assistant & Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment. The position provides high-level administrative and office support in a dynamic, fast-paced environment and requires a proactive, detail-oriented individual. Key responsibilities include:

• Manage executive calendars, travel arrangements, meeting coordination and expense reporting.
• Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality.
• Prepare and organize reports, presentations and correspondence for executive leadership.
• Provide administrative support to executives, managers and staff, including document management and recordkeeping.
• Oversee daily office operations including incoming communications, mail distribution and conference room coordination.
• Manage vendor relationships, office services and facilities requests in partnership with building management.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or a related field.
• 5+ years of executive administrative support experience, ideally in a financial services, investment banking, or private equity setting.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Proven ability to effectively support and communicate with top executives in a dynamic, fast-paced environment.
• Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.
• High degree of professionalism and discretion in handling confidential information.
• Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.

The estimated base salary range for this position is $95,000-$130,000 per year. 

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