Office assistant

Job Description

ABOUT JOB

We are seeking a part-time Office Assistant to support our day-to-day office operations. This role is ideal for someone who is detail-oriented, communicates well, and enjoys working in a small business environment. You will be a key point of contact for clients and play an important role in keeping our scheduling, billing, and administrative functions on track.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and client inquiries in a professional and friendly manner
• Schedule appointments and coordinate service calls between clients and field crews
• Prepare and send invoices, process payments, and follow up on outstanding balances
• Maintain accurate client records and update job files in a timely manner
• Assist with data entry, filing, and general office organization
• Draft correspondence, forms, and other documents as needed
• Support the owner and team with administrative tasks as they arise

Requirements

• Prior experience in an office, administrative, or customer service role preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) required
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple tasks and deadlines
• Reliable, punctual, and able to work independently with minimal supervision
• Comfortable working with billing software or willing to learn
• Friendly, professional demeanor when interacting with clients
• High school diploma or GED required; additional education or certifications a plus
• Offers contingent on drug testing and background check.

Schedule & Compensation

• Part-time hours (schedule to be discussed)
• Pay: $22–$25 per hour, based on experience

Pay: $22.00 – $25.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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