Project Assistant & Office Coordinator (Remote)

Job Description

ABOUT JOB

we are seeking a highly organized, proactive Operations Coordinator to manage our remote office functions and serve as a vital link between our field crews and our clientele.

The Role

This is a 100% remote, high-impact position. You will act as the “command center” for the company, ensuring that communication remains seamless and project documentation is meticulous. We are looking for a professional who can maintain our high standards of customer service while decisively managing subcontractor logistics.

Key Responsibilities

• Client Relations & Lead Management: Act as the primary point of contact for all inbound inquiries. Qualify potential projects based on scope, budget, and timeline, and manage the Principal’s professional calendar for site consultations.
• Subcontractor Coordination: Manage daily logistics for field crews. This includes confirming job site arrivals, verifying schedules for upcoming phases, and ensuring subcontractors have all necessary project specifications.
• Operational Support: Execute follow-up sequences for outstanding proposals, process basic invoicing, and provide daily status updates to the leadership team.

Candidate Profile

• Exceptional Communication: Must possess a professional, authoritative phone presence and the ability to communicate effectively with both high-net-worth clients and field laborers.
• Detail-Oriented: A natural “organizer” who thrives on creating order out of moving parts.
• Technically Proficient: Mastery of Google Workspace (Drive, Calendar, Sheets) and a high comfort level learning construction management software.
• Self-Governing: As a remote professional, you must demonstrate the ability to manage your workflow independently and meet deadlines without constant supervision.
• Industry Interest: While prior construction experience is a plus, a willingness to learn the “language” of the trade is required.

Job Types: Full-time, Part-time

Pay: $15.00 – $25.00 per hour

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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