Office Receptionist

Job Description

ABOUT JOB

This role focuses on delivering exceptional hospitality and professional reception services, managing incoming communications and visitors, and supporting daily front-desk operations to ensure a welcoming, secure, and efficient workplace.

Primary Responsibilities

Reception

• Answer and route incoming calls with professionalism; manage multi-line phone system.
• Maintain an attractive, orderly reception area and keep lobby materials current.
• Manage visitor sign-in/out logs and maintain confidentiality and security protocols.
• Coordinate meeting room readiness with Office Coordinator/Facilities/IT (AV setup, seating, signage).

Front-Desk Operations & Communications

• Monitor and respond to general reception inboxes and voicemail; escalate urgent messages as needed.
• Communicate with Office Coordinator to track and maintain office signage, visitor amenities, and front-desk supplies.
• Maintain key/tracking logs for conference rooms, equipment, and shared spaces.
• Support building access requests and coordinate temporary badge issuance with Security.

Administrative Support

• Manage and prioritize the General Manager’s calendar (i.e. schedule meetings, cancellations, balancing the load of each day).
• Provide clerical support: photocopying, scanning, filing, and preparing guest or meeting materials.
• Assist with simple expense reporting, purchase requests for reception supplies, and invoice routing.
• Support onboarding by preparing visitor access and coordinating first-day welcoming for new hires.
• Maintain accurate contact lists and front-desk procedure documentation.

Attendance

• 40 hours per week
• Monday – Friday
• 8:00 am – 5:00 pm and/or 9:00am – 6:00pm

Requirements:

Minimum Qualifications

• 1–3 years of reception, customer service, or administrative experience.
• Professional, welcoming demeanor with strong interpersonal and verbal communication skills.
• Excellent organizational skills and attention to detail.
• General knowledge of soccer.
• Ability to manage multiple priorities and remain composed in a fast-paced environment.
• Must be able to connect “micro” details to the “macro” vision and mission.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and basic office technology.
• Demonstrated reliability, discretion, and professionalism.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration