Receptionist/Administrative Assistant

Job Description

JOB DETAILS

Our client is seeking a professional and service-oriented Receptionist/Administrative Assistant to support the Shared Services team. In this role, you will provide administrative and office support to a diverse team of engineers and scientists working on infrastructure projects worldwide. The ideal candidate has experience in a similar role, strong communication and organizational skills, excellent customer service, and the ability to manage multiple priorities while anticipating office needs.

This position is a full-time role (40hrs/week) Monday through Friday 8 AM to 5 PM.

Your Key Responsibilities

• Answer, screen, and direct incoming calls in a polite and professional manner.
• Respond to staff and guest needs in a timely and effective manner.
• Perform clerical and administrative functions such as filing, sorting, mail and package handling, coordinating travel, timecard and expense report assistance.
• Edit, proofread, format, print, and assemble documents that include but are not limited to, correspondence, letters, meeting minutes, and reports.
• Support Office Safety Environment Coordinator with monthly office inspections, Evacuation Drills, various training, etc).
• Represent office interests in relationships with external suppliers and contractors as necessary to keep the office running smoothly (e.g., HVAC, cleaning company, exterminator, FedEx).

Your Capabilities and Credentials

• Demonstrated commitment to delivering excellent service.
• Strong written and verbal communication skills.
• Ability to provide follow up in a timely manner and prioritize multiple tasks.
• Ability to work effectively within a group, as well as independently.
• Keen attention to detail in all tasks.
• Intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
• Adept in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.

Education and Experience

Minimum of High School Diploma or equivalent.

Minimum two (2) years’ experience working in a professional office environment.

This description is not a comprehensive listing of activities, duties or

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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